Club Committees

2016-2017

Club Administrative Committees: Board Representative – Garry Norris
+Attendance/ Sergeant at Arms
Chair: Charlie Thompson
Vice Chair: John (C.L.) Hall

This committee is responsible for maintaining an accurate record of members’ attendance at the regular weekly meetings as well as make up meetings.  This information is reported to the District on a regular basis.  A club’s attendance is an important measure of the commitment level of the membership to allocate time for regular fellowship.

Welcome Table Duty Instructions:
Arrive around 11:40.  Tables will already be set up by Civic Center staff.  Salem Civic Center Staff usually arrives around 11:30 and sets out the badges. (In case they are late, the badges are kept in the storage closet to the right of the podium)

Pick up guest binder and cash box at Box Office.  Write date at top of new sign-in sheet from binder and leave out on table. Members will sign in their guests.  Ask if they want to be introduced.

Make up badges are in cash box.  Top half is not used.  Just write Salem, VA Club, the date, and sign the bottom half and give to visiting Rotarian.

Lunch is $10 for all guests and visiting Rotarians. (Prospective members and guest speakers and their guests eat for free)

If anyone wants to pay with check, make it payable to “Rotary Club Club of Salem”.

All makeup cards need to be placed on the sign-in board or handed directly to Lowell Gobble.

Linda Worman will ask for someone to introduce guests.  Don’t be shy.

+By-Laws / Constitution
Chair: Steve Agee
Vice Chair: Ray Byrd, Jr.

This committee regularly reviews the club’s operating procedures and organizational structure for compliance with its adopted by-laws and constitution.  As technology continues to evolve and the club’s needs change, this committee offers advice on how the club may react and makes recommendations for necessary structural and procedural amendments.

+Chaplain
Chair: Bass Mitchell
Vice Chair: Alan Seibert

While Rotary is not affiliated with any denomination, the Rotary Club of Salem has traditionally allocated a moment for reflection and appreciation at the beginning of each meeting.  This committee selects a member to lead this moment of praise at the beginning of each meeting.  This committee is also responsible for selecting and leading the group sing along each week.  The music selection is often related to current events and serves as an important bonding experience early in each meeting.

+Music
Chair: Paul White
Vice Chair: Reid Garst
+Finance
Chair: Jim Wallace
Vice Chair: Joe Ferguson

This committee manages the daily operational financial duties including collecting member dues, paying club expenses, and compiling and dispersing funds raised during special functions.  This committee provides a monthly report at every club Board meeting.  This report provides a snapshot of the club’s financial health and provides a framework from which the club can make decisions on upcoming operational costs and future charitable giving.

+Nominations
Chair: Larry Lynch
Vice Chair: Glenn Thornhill

Committee Description and Specifications
•    The Nominating Committee should be ready to meet beginning in August of each year to provide names of potential candidates for the Board of Directors for the coming year.
•    The Secretary of the Board will have the number of those board members that will be rotating off and thus the number of slots that will need to be filled (normally 4).
•    The Nominating Committee should be ready to present the slate to the Board at the October Board meeting.
•    The Nominating Committee will then propose the candidates* to the general membership at the first meeting in November.
•    The annual elections will be held at the annual meeting on the first Thursday in December.  At that time the President will ask for other nominations from the floor.
•    If there are no other nominations, nominations will be closed and the President will call for a voice vote.
•    If there are nominations from the floor the new slate will be presented to the membership and a voice vote will be called.  If the vote is close a ballot vote may be called.
•    Should a Board member resign either from the Board only or from the Board and the Club the remaining members of the Board of Directors may fill an the unexpired term [or may ask the Nominating Committee to provide names].  If this occurs the Board will set the deadlines for filling this unexpired term.

+Club Meeting Programs
Chair: Jim McAden
Vice Chair: Dee King
+Executive Advisory / Club Excellence
Chair: Lisa Garst
Vice Chair: Ray Byrd, Jr.

Principal Duties and Responsibilities
• Committee/Advisory Board is comprised of the Current President, two most recent past Presidents, President Elect, President Nominee, and several other Past Presidents.
• Committee meets four times a year at 11:00am before regular Club Meeting. Third Thursday of the month in February, May, August, November.
• Committee is a sounding board for the President as well as a bank of knowledge on policies, procedures and events.
• Committee can also make suggestions on changes for the Club / Board of Directors that could help the club run smoother and more efficiently.

Membership Committees: Board Representative – Barney Horrell
+Membership Recruitment / Classification
Chair: Robert Dementi
Vice Chair: James Jordan

This committee serves to help recruit new members, assign classifications and reports membership numbers to the Board. The committee works with the club members to promote membership development and activities that bring in new members.

+Red Badge / New Member Installation
Chair: Bob Pollard
Vice Chair: Dan Joiner

The purpose of the Red Badge program is to create a better informed membership and prepare new members for club leadership positions. It is designed to promote a more involved and knowledgeable membership. The program will be run quarterly (as needed), with the goal to move and orient new members into Rotary as quickly   as possible. Elements of the program will include:

  • New members will give classification talks within three months of induction.
  • New members will participate in a three session orientation program (see below). All Directors and committee members will need to assist with the orientation program. Sponsors will be encouraged to also participate in the orientation sessions as possible.
  • New members will be assigned to two committees (at least one of which is currently working toward some type of service project).
  • New members will be given a red badge so that current members can recognize them and extend a hearty Rotary welcome. Blue badges will be awarded at the completion of the orientation. Current members should wear their badges so that new members can learn their names.
  • New members will also be expected to do the following within the quarter in which they participate in orientation.
  • New members are expected to attend a club Board meeting.
  • New members are expected to attend a meeting at another club. (It would be appreciated if the sponsor/mentor took him/her.)
+Care Committee
Chair: Brenda Stephenson
Vice Chair: Jason Fountain

The Care Committee is PRIVILEGED WHEN NEEDED TO…

  • Offer prayers for you and your family.
  • Feed you and your family in troubled times.
  • Visit you, send a card, flowers or just provide a little TLC.

YOU MATTER TO US!

WE NEED YOUR HELP…

  • Please let us know when a member is in need of prayer,
  • When a fellow Rotarian or a member of your family is in ill health,
  • Needs help with meals,
  • Could benefit from a card or note,
  • Enjoy a visit,
  • Or just might need a little TLC.

Your Rotary family cares, please help us be there for members in need.

+Rotary Information / Mentoring / Retention
Co-Chair: Bill Long
Co-Chair: Jeff Van Dorn

The committee is composed of past Rotary Presidents and serves as an advisory group to the current Officers, Board and the Club. They share information, expertise and provide an historical perspective in support of the Object of Rotary.

+Family of Rotary
Chair: Tom Mohr
Vice Chair: Michelle Meinhart 
Children & Families Committees: Board Representative – Michelle Meinhart
+Christmas for Kids
Chair: Earlene Orndorff
Vice Chair: Dee King
Vice Chair: Lynn Lautenschlager

The Christmas for Kids program focuses on lower income children who need assistance and good cheer. This program allows lower income children to understand that Christmas is about giving, and while the kids do receive presents themselves, they also are given the thrill and satisfaction of giving presents to their parents, siblings and caregivers.  It really focuses on the reason for the season and is a very uplifting and anticipated event for the school system, the kids and our club members. In a city of 25,000 people, taking 41 kids from lower income families and making a difference in their lives and the lives of their families really makes a difference and makes this project a signature event for our Club.

+Christmas Parade
Co-Chair: Tony Rippee
Co-Chair: Danny Hall
+Little Free Libraries
Chair: Jane Johnson
Vice-Chair: Ann Tripp
+Read Across America
Co-Chair: Sam Carter
Co-Chair: John Millard

Chair: June Hall-Long
Vice-Chair: Alan Seibert
+Veterans & Military Family Support Committee
Chair: Bruce Lucado
Vice Chair: Bob Archer

The Military Committee supports local veterans, servicemen and servicewomen deployed on active duty, and local military families of those deployed.  Committee members are Rotarians with a keen interest in supporting our troops.  Some of the committee members are veterans themselves.  There are several regular events which the committee supports:

  • PTSD Awareness Event at the Salem VA Center
  • Rotary & Kiwanis Military Family Support Center (MFSC) Golf and Tennis Fundraiser
  • Virginia’s Veterans Parade (Downtown Roanoke)

In addition to these regular events, the committee often assists with ad hoc requests and responds to the unique needs of individuals or groups on an as needed basis.

+Thanksgiving & Christmas Dinners
Chair: Ric Atkins
Vice Chair: Randy Foley
Vice Chair: Mike Mayo

The committee works together with Lewis Gale Food Services and the City of Salem Elementary schools to provide families in need with sixteen holiday meals.  The committee members deliver eight Thanksgiving and eight Christmas dinners prepared by Lewis Gale Food Services to families suggested by the the four Elementary Schools in Salem.

Fundraising & Giving Committees: Board Representative – Nathan Hungate
+ODAC Tournament
Director/Chair: John Shaner
Program Director: Brad Bankston
Vice Chair/Treasurer: Lenora Downing

Each February, the Salem Civic Center and the Rotary Club of Salem host the men’s and women’s Old Dominion Athletic Conference (ODAC) Basketball Championship.  Members of this committee organize ticket sales, coordinate program advertisements, work with civic center personnel and provide volunteers from the Club as needed.  The ODAC Tournament is an important civic and fundraising opportunity for our Club and we strive for 100% participation.

+Olde Salem Days
Co-Chair: Barney Horrell
Co-Chair: Tony Rippee
Vice Chair: John Shaner
Vice Chair: Lynn Lautenschlager
Vice Chair: Earline Orndorff

The Rotary Club of Salem organizes Olde Salem Days, an open-air craft fair with 400 vendors  exhibiting and drawing 30,000 to 70,000 people to Main Street in Salem. The proceeds sponsor community service programs like our Club’s Christmas for Kids program benefitting forty-one 5-8 year olds from lower income families in our community.

Our club has embraced this project since 2009 when the local Jaycees transferred responsibility and organization of the event to our administration.  The tradition and reputation of Olde Salem Days brings in vendors from the mid-Atlantic region and shoppers from across southwest Virginia and West Virginia. Because it is an open-street fair, it is difficult to determine exact attendance numbers. However, event organizers and law enforcement personnel continually put the attendance numbers at 30,000 on the low side (which was a bad weather day) to as much as 70,000 people. A food court and antique car show add to the atmosphere and fun of the event. This event helps our city revenue and local business revenue through taxes and visits to local restaurants and hotels.

+Star B-Q

Co-Chair: Steve Smeltzer
Co- Chair: Tim Reed

The City of Salem partners with local country radio station Star Country 94.9 to host rising country music artists at the annual Star-B-Q event. This committee coordinates our Club volunteers who help supervise the admission gates and sell beer, wine and sodas at the event.  Star-B-Q is an important fundraising project for the Club.

+Financial Vision
Co-Chair: Garry Norris
Vice Chair: John Hildebrand
+Charitable Giving
Chair: Jim Laub
Vice Chair: Ken Elson
+Community Giving
Chair: Skip Lautenschlager
Vice Chair: Frank Peck
+International Giving
Chair: June Hall-Long
Vice Chair: Bob Keely

Vice Chair: Skip Zubrod

Club Public Relations & Media Committees: Board Representative – Pamela Galluch

+Public Relations
Chair: Treva Carter
Vice Chair: Robert Dementi
+Club Historian
Chair: Pat Whitescarver
Vice Chair: Jim Watts

+Club Internet Communications
Co-Chair: Ken England
Co-Chair: Kirk Hoback

The Internet Committee works in co-ordination with Club leadership to make effective use of Internet and related technologies to improve communication within the Club and create a better understanding of Rotary in the community.

Responsibilities:

  • Encourage Club leadership’s promotion and development of its Internet presence.
  • To maintain and enhance the functionality of the Club’s Internet presence.
  • Develop the use of internet-related technology to improve communication within the club, enhance member’s knowledge of Rotary and Club activities and facilitate outreach to the City of Salem and surrounding communities.
  • Assist club leadership and key committee chairs to help them gain understanding of the capabilities afforded them by the Club’s web presence and to encourage them to provide the web content needed to optimize use of the medium.
  • Train Internet committee members and key Club committee members to serve as web editors in order to update online information in a timely manner.
+Eye on Rotary
Chair: Joe Ferguson
Vice Chair: Rivers Claytor

The committee provides a forum for informal consideration of potentially divisive issues concerning the Club and its members.

+Club Roster
Chair: Adam Shores
Vice Chair: Michael Orr

The primary function of this committee is to revise and annually update the Rotary Roster. The printing and distribution of the roster coincides with the annual installation of the new Rotary President in July.

+District Conference
Co-Chair: David Mount
Co-Chair: Bob Keely

This committee encourages attendance at the annual 7570 District Conference. The committee communicates with the club on dates, location and the annual theme and engages members and shares information with the club about the conference.

New Generations Committees: Board Representative = Jeff Howard
+RYLA / Youth Speech Contest
Chair: Jim Bowen
Vice Chair: David Thornhill
+Interact
Chair: David Mount
Vice-Chair: Tony Rippee

Interact is a club for young people ages 12-18 who want to join together to tackle the issues in their community that they care most about.   Every Interact club carries out two service projects a year: one that helps their school or community and one that promotes international understanding.

+International Youth Exchange
Co-Chair: Jeff Howard
Co-Chair: Walt Kearns

The Rotary Youth Exchange Program is a life changing experience which provides opportunities for students to advance their knowledge and world understanding by living in another country.  The Rotary Club of Salem accepts applications for both short term summer exchanges and full academic year exchanges.   We also host a foreign Youth Exchange Scholar for a full academic year.  The student attends Salem High School and lives with 2-3 host families in Salem during their stay.

+Rotaract
Chair: Mary Keely
Vice Chair: Matt Schottmiller

The Rotaract Committee’s objective is to organize, sponsor and support a Rotaract Club at Roanoke College with the guidelines established by Rotary International.

The committee will offer opportunities for the Rotaractors to: join our club’s meetings, programs and projects throughout the year; assist them with their own projects and programs; help them learn about the programs and services of Rotary International and other Rotaract clubs throughout the world; purchase items (banners, pins, materials, etc.) to support their organization; offer mentoring and job shadowing opportunities from our Rotary club members for the Rotaractors; assist with reporting requirements to Rotary International; provide additional support and guidance as needed or requested by the Rotaract club.

+Rotary Club of Salem Foundation / Scholarships
Chair: Tommy Barber
Vice Chair: Quinn Mongan

The RCS Foundation has 5 board members.  One serves as President and another as secretary/treasurer.  The Foundation was formed in 1997.  Originally titled the Salem Rotary Club Wooldridge Scholarship Foundation Fund it was formed in order to start an endowment to begin supporting a scholarship to two Division III colleges each year in honor of the winners of the Jostens TrophyThe Wooldridge Scholarship is named for our very own Dan Wooldridge, former ODAC Commissioner.  The name was changed in 2004 to the current name to reflect a broader purpose since the Foundation was now covering more than just the Wooldridge Scholarship.

Community Projects & Special Recognition: Board Representative = Shannan Crosswhite
+Local Community Projects & Water Project
Co-Chair: Dan Hall
Co-Chair: Don Smith

Members of this committee are active in several community outreach and improvement projects throughout the year.  In particular, this group organizes participants to assist with Clean Valley Day each April and Fall Waterways Clean-up each October.  We also organize food drives in support of the Salem Food Pantry and a winter coat drive benefitting the Salem Clothes Closet.   We have also aided local communities by collecting and supplying bottled water as needed for emergency relief.

+Clean Valley
Chair: Michael Orr
Vice Chair: Marty Misicko

The Rotary Club of Salem actively participates in two Clean Valley events each year.  In April, our committee organizes a clean-up of Salem’s Rotary Park and the adjacent Greenway located between Route 419 and the Roanoke River as part of a regional Clean Valley Day.  In the October, we participate in Fall Waterways Cleanup, tackling this same busy stretch.  Our club members have removed an abundance of fast food wrappers, carpet segments, car parts, random clothing articles and even a horse shoe from the area.  We are proud of our efforts to join forces with other organizations to keep our valley and waterways clean.

+Disaster Response Committee
Chair: Dan Hall
Vice Chair: Matt Shelor

Several years ago the Disaster Committee had the foresight to prepare and store “Muck Out” buckets comprised of cleaning supplies, mops, gloves, etc. to be used in the event of an natural disaster.  Last year, we added 20 “tarp kits” that includes 20×20 tarpaulins to cover roofs plus 5 smaller tarps to cover doors/window.  These kits also contain nail strips, hammers and gloves.

+Vocational Award / Service Above Self
Chair: Daniel Hughes
Vice Chair: Bruce Phipps

The committee promotes the practice of high ethical standards as part of a Rotarian’s commitment to vocational service. This committee works in the community to promote the highest ethical standards and the awareness of the Object to Rotary (to encourage and foster the ideal of service as a basis of worthy enterprise).  Annually, the committee recognizes a citizen of the community who best represents the Rotary through the Service Above Self Award.

+Outstanding Citizen
Chair: Mark Henrickson
Vice Chair: Rob Cassell
Vice Chair: Dan Wooldridge

The Outstanding Citizen Award is given each year to an individual who has throughout their professional life and community involvement, worked to make the world a better place.

+Jostens Trophy
Chair: Mark Henrickson
Vice Chair: Bob Rotanz
Vice Chair: Brad Bankston

The Jostens Trophy recognizes male and female student athletes for their outstanding performance in Division III basketball, as well as, their academic accomplishments and community service.  Members of this committee work with Civic Center staff to coordinate an awards luncheon honoring the recipients, their families and colleges.  They also arrange for media coverage of the Jostens Trophy presentation.

Rotary Foundation Committees: Board Chair Representative – Dan Netting
+Rotary International Foundation
Chair: Bob Keely
Vice Chair: Bob Archer

The Rotary International Foundation Committee is the primary advocate for all activities related to Rotary International’s,  The Rotary Foundation (TRF).  The committee will assist in developing financial goals for the clubs Annual Fund and Polio Plus and then track those goals to assure they are met.  They will provide information to the members and the Board about the purpose and results of TRF.  They will interface with other committees that carry out activities related to TRF to assure they have the needed information and reports and to make sure all procedures are completed and dates are met.

Some of the ongoing activities are;
– Hold Quarterly Rotary International Foundation Committee meetings
– Have written Monthly Board Reports
– Hold meeting(s) dedicated to Directors about Foundation programs
– Have The Rotary Foundation minute once a month
– Develop and maintain a status chart of member and club giving to TRF
– Hold a program during The Rotary Foundation month in November
– Continue to support Polio Plus, End Polio Now
– Develop and implement a MOP related to all TRF activities
– Make sure all deadlines are on the club calendar
– Assist Club President in developing TRF goals

+Paul Harris Fellows
Chair: Tom Bowers
Vice Chair: Mark Johnson

Paul Harris was the founder of Rotary.  When a contribution of $1000 is given to further the work of the Rotary International Foundation an individual is named a Paul Harris Fellow (PHF).  The committee selects community leaders to receive a PHF Award utilizing Club as well as PHF credits donated by Club members.  The awards are presented at a Club meeting usually in May.

+Foundation Grant Writing
Chair: Frank Peck
Vice Chair: Preston Waldrop